Techonomy Events

The Conference Paradox: In-Person Matters When You Live on the Edge

Gathering for meals at conferences like Techonomy 2013 can foster spontaneous exchanges of ideas.

Gathering for meals at conferences like Techonomy 2013 facilitates the spontaneous exchange of ideas.

Technology has advanced so much that we can now buy ice cream, deposit checks, chat with friends, find and apply for jobs, and share pictures of cats—all from our phones. We have Skype. We have social networking. And more people than ever are making use of virtual social platforms to connect and stay connected with others, educate themselves, learn skills, conduct meetings, and do business. Somewhere between 500 and 800 free massive open online courses (MOOCs) were offered in 2013. YouTube reported that more than 100 hours of videos are uploaded every minute, and Wikipedia has over 4 million English-language articles updated and validated by more than 3000 regular volunteers.

And yet in 2013 more than 30,000 people descended on Austin, Tex., to attended SXSW Interactive. Over 1,400 hit Long Beach for the TED Conference. And participants flocked to noteworthy hotspots like Aspen, La Jolla, and San Francisco for thousands of conferences, roundtables, tradeshows, and exhibitions—including Techonomy events in Tucson and Detroit.

Why do we still need physical presence if it’s an increasingly virtual world?

Social media connections enable knowledge-sharing. But physical meetups still enable more compelling spontaneous interactions, establish deeper trusted relationships, and let us share tacit knowledge in ways no other connections can. Conference-goers discover new ideas, experience serendipitous encounters, touch and feel new technology, and develop new relationships.

We’ve noticed that conference activity seems to be most intense and widespread when people are convening around a topic at the edge—by which we mean the edge of peoples’ awareness, the edge of innovation. It might be a new generation of technology, such as the cloud, a new market, or an emerging region. One reason is that there isn’t a lot of data to share on such topics. There is no canon of knowledge, no curricula. All that those who participate—or want to participate—at these edges have are stories of their own experiences. They gather to share these stories, to learn more, and to begin developing a context for their actions and further stories.

Consider Dreamforce, Salesforce.com’s gigantic and still-growing annual event, which brought more than 135,000 participants to San Francisco in November 2013. Attendees learn about new technologies from Salesforce and see firsthand the innovations from the partner ecosystem. Salesforce partners come to showcase their innovations and find collaborators and resources for new endeavors. Many of those drawn to attend are small players—individual developers and startups—who build on Salesforce platforms. Some will grow large, some will stay small, others will be acquired. They, in turn, attract investors, consultants, and other customers who are eager to stay ahead of emerging trends and learn how to better use the existing services to solve their most pressing business problems.

The conference setting becomes a hotbed of unpredictable interactions and encounters that lead to learning and new opportunities. No virtual platform or tele-presence can yet begin to duplicate the spontaneity and energy that comes from 135,000 people rubbing elbows for three days around a shared topic of interest. In fact, travel volume has increased 63 percent over the past two decades and continues on an upward trend as reported in our 2013 Shift Index. Face-to-face interactions facilitate the transfer of tacit knowledge more readily than other means, despite the improvements and accessibility of tools to connect digitally.

Events that focus on emerging topics around areas like marketing analytics that are specific to a function or industry generate a lot of interest and excitement. Kim Rivielle, a managing director at Institute for International Research, says that business-to-business events “have real value when you can provide innovative content and connect people with each other so that they are learning and generating new business.”

In emerging and less-defined areas, participants may not even know the questions to ask, nor know how to frame the unknowns. Without a framework to ask questions, it is difficult to find answers on a digital platform, no matter how good—at least so far. Being in a physical environment with others grappling with similar challenges helps one build context and create domain knowledge. Looking at an agenda or listening to key speakers can open a participant’s eyes to the possibilities. But understanding the relationship of those possibilities to our own world and seeing a path forward often benefits from the additional insights and ideas that come from comparing notes with the person next to you or a later conversation in the lunch line.

Conferences won’t substitute for social platforms that help individuals connect or maintain relationships formed in the physical world. But there is an undeniable benefit to taking a day or two away from your normal schedule to physically gather with a variety of people who are engaged with and passionate about a new or emerging opportunity. Then afterward you can stay connected with your new acquaintances on Facebook, Twitter, and those other virtual tools we all love.

John Hagel III, director in Deloitte Consulting LLP, is the co-chairman of the Deloitte Center for the Edge based in Silicon Valley. John Seely Brown is the independent co-chairman of the Deloitte Center for the Edge.

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  • Will Greene

    As a digital nomad and frequent traveler, I spend a lot of time connecting and collaborating with co-workers on virtual platforms. The big problem with this approach is that most digital connection requires me to stare at screens, process visual information and generally work my eyes. I often find that my eyes get tired long before my brain gets tired, and I end up longing for in-person conversations to keep me stimulated. The best conferences, meet-ups and other in-person gatherings help to fill that gap. The worst conferences have me sitting in front of yet another screen and watching yet even more presentations than I already engage with on a day-to-day basis in my work life.

    Intuitively, the arguments presented here feel right. I wonder if there’s been any serious examination in the social/cognitive sciences about the relative impact of in-person and virtual interactions on idea flow, innovation, happiness or any of the other benefits that conferences supposedly provide. I suspect the recent work of Alex Pentland might hold some clues. His latest book, Social Physics, has me thinking along these lines a lot lately.

  • synch101

    For me the interesting question isn’t why still go to conferences in the era of social media, but in what ways might social media improve the conference-going experience.

  • derfrode

    Wow, what a vapid little piece of soft branding for the “Edge”. Disappointing. Hagel and John Seely Brown used to be amazing with their insights. This qualifies as a BFO (Blinding Flash of Obviousness) that is brand ready for “Center for the Edge”. You guys are too clever by half.